Automate Front Desk

Staff Management & Access Control Software for Fitness Facilities

From automated RFID access control and front desk check-in to payroll tracking and employee time clocks — EZFacility gives your staff everything they need to work faster, stay accountable, and deliver a great member experience every shift.

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Room Rental (8 x 4.5 in) (2000 x 1080 px)

Sports & Fitness Facility Management Made Simple

Your staff is your facility's greatest asset. EZFacility's team management tools automate check-in, secure your entry points, track hours accurately, and handle payroll — so your team can focus on what actually matters: your members.

RFID & Biometric Entry: Automate facility access with RFID card readers, biometric scanners, and mobile wallet integration.
Multiple Check-In Modes: Offer flexible check-in options, including RFID cards, mobile check-in, biometric scans, and self-service kiosks.
Google & Outlook Calendar Sync: Automatically sync staff schedules to personal calendars and reduce no-shows with automated reminders.
Transparent Commissions = Motivated Staff: Keep trainers engaged with flexible commission structures and real-time earnings tracking.

Access Control

Automate and secure your facility's entry points with RFID readers, biometric scans, and mobile wallet integration. Restrict zone access by membership type, time of day, or plan level — all managed from your EZFacility dashboard.

Front Desk Check-In

Streamline member check-in with RFID cards, biometric scans, mobile check-in, and kiosk self-service. Free your front desk staff to focus on member experience — not scanning IDs all morning.

Employee Time Clock

Track staff hours accurately within EZFacility. Log clock-in and clock-out times for front desk staff, trainers, and hourly employees — then generate time-based payroll reports without a single spreadsheet.

Payroll & Commission Tracking

Set commission rates for sessions, classes, clinics, and product sales. Apply flat or percentage-based rates, track trainer payroll across session types and floor hours, and export reports ready for payroll processing.

Check-in & access that runs without staff intervention

Free your front desk staff to focus on members, not manual check-ins. Automated access control validates memberships in real time and provides complete visibility into who's in your facility.

RFID Card Scanning: Enable fast, secure check-ins at access points and the front desk with RFID card technology.
Biometric Entry: Offer touchless, card-free access with integrated biometric scan support.
Kiosk Self Check-In: Let members and guests check themselves in for classes and facility access.
Mobile Check-In: Allow convenient check-ins through your branded app or a unique member identifier.
Zone-Based Access Control: Restrict facility areas based on membership type, access level, or permissions.
Real-Time Attendance & Occupancy Tracking: Monitor attendance and facility capacity with live check-in and occupancy data.

Motivate Your Staff

Payroll & commissions

Whether managing personal trainers, fitness instructors, or front desk staff, EZFacility’s payroll and commission system eliminates spreadsheets and manual calculations with transparent tracking of hours, commissions, and compensation.

Flexible Commission Structures: Set commission rates for sessions, classes, clinics, and product sales.
Flat-Rate or Percentage-Based Pay: Choose the compensation model that fits your business.
Comprehensive Payroll Tracking: Track training sessions, floor hours, and non-training time.
Employee Time Clock Integration: Accurately track staff hours with integrated time clocks.
Google & Outlook Calendar Sync: Sync schedules automatically and reduce no-shows.
Exportable Payroll Reports: Generate payroll reports ready for processing.