Features

EZFacility Software Features

Our powerful all-in-one software does the heavy lifting, so you can focus on what truly matters—your customers.

More Than Software

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Software Training Included

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Unlimited Monthly Support

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No Feature-Based Pricing

The Tools You Need

A complete set of features to manage your entire business, all in one easy to use platform.

Automate & Simplify Administrative Tasks

Facility Scheduling & Management

Centralize the scheduling of your physical resources and consolidate all of your classes, clinics, and rentals into a color-coded schedule.

  • Schedule single resources or save time using our multi-scheduling option.
  • Eliminate double-bookings with built-in conflict resolution capability.
  • Allow staff to quickly locate available resources by day and time.
  • Alter time and location for events with our simple drag and drop option.
  • Report smarter with intuitive monthly calendar, resource usage and availability reports.
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Locker & Equipment Tracking

Simplify the management, tracking, rental and maintenance of your facility lockers. Rent and track all facility equipment and generate reports highlighting inventory levels and your most popular items.

  • Charge, record, and track custom locker rental fees.
  • Search for available lockers by size, number or proximity to another locker.
  • Track and collect equipment fees, late fees, and replacement fees.
  • Run reports to view expiring rentals during a specified date range.
  • Receive notifications indicating overdue items upon member check-in.

Rentals & Special Events

Bring additional revenue to your facility by offering one-time or recurring rentals and special events.

  • Rent and track the availability of fields, rinks, rooms, studios and more.
  • Automatically calculate rental rates based on event duration.
  • Add billable items or services (staffing fees, food, equipment) to invoices.
  • Schedule setup, breakdown, and maintenance times for events.
  • Assign staff tasks, add notes and include setup instructions in rental details.

League Management

Create complex league and tournament schedules in minutes, accept online registrations and update game stats and standings in real time. Expand the possibilities of your business while saving time with EZLeagues.

  • Take into account bye weeks, team preferences, tournament seeds and blackout dates expediting the scheduling process.
  • Utilize one-click publishing of league and tournament schedules online.
  • Offer clients a variety of league and tournament registration and payment options.
  • Allow coaches and captains to manage their own rosters.
  • Track scores, participation and player stats all from a centralized system.
  • Setup and define an unlimited amount of users, providing access to scorekeepers, officials and front desk staff.

Grow & Nurture Members

Customer Relationship Management

Track, manage, and message your clients with ease and improve your customer experience.

  • Create unique client profiles featuring client photos and detailed data.
  • Track all communications sent to members including calls, e-mail and texts.
  • View remaining packages and training sessions right from a client's profile.
  • Create customized client assessment reports to track fitness progress.
  • Provide custom key tags or use biometrics for convenient check-in.
  • Send e-mail reminders for payments or package and membership renewals.

Membership Management

Consolidate all client data, custom membership plans, billing schedules, auto-renewal candidates and more in one system.

  • Allow staff to view member photos, status, payments, waiver status, and more upon check-in.
  • Run detailed membership, demographic, financial and accounts receivable reports.
  • Allow membership sharing for family and corporate memberships.
  • Offer members credit card or direct bank debit billing.
  • Freeze, suspend or cancel memberships.
  • Use photo-ID, key tag or biometrics for member check-in.

Marketing Tools

Develop new customer relationships using targeted marketing campaigns and engage current clients with special promotions and session reminders.

  • Send e-mail campaigns to all clients or filter down to specific groups.
  • Track coupon promotions, client referrals and free trial conversions.
  • Report on client retention efforts, bounced e-mail addresses and facility demographics.
  • Engage Membership and package renewal candidates.
  • Choose from over 500 professionally designed e-mail templates.

Save Valuable Time with Dynamic Client Resources

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Member Self-Service

Encourage new and existing members to schedule, purchase, pay bills and more, at their convenience, with our online Self Service feature.

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Front Desk Check-In

Avoid lines by expediting the check-in process with membership cards, key tags or biometrics.

Photo ID's & Player Passes

Expedite the check-in process and ensure only active members are in your facility or playing in games with identification cards and player passes.

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Access Control

Offer your members safe round-the-clock access to your facility with on of EZFacility’s integrated partners.

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MemberMe+ Branded Mobile App

EZFacility’s MemberMe+ is a fully branded mobile app for sports or fitness businesses that will set you apart from the competition and allow you to engage with clients at all times.

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Registration Management

Make it convenient for your members and players to register for facility leagues, tournaments and programs in-person or online.

Empower Staff with Intuitive Tools

Trainer & Instructor Scheduling

Optimize trainer productivity, schedule recurring sessions and eliminate double bookings with our staff management features.

  • Create daily, weekly or monthly schedules for trainers and instructors.
  • Meet individual client needs by offering pre-paid and post-billed packages.
  • Create unique trainer logins to track individual schedules and earnings.
  • Define customized commission and pay rates for each trainer.
  • Run reports detailing payroll and commission totals, schedules and more.
  • Automate e-mail and text reminders to clients and trainers about upcoming sessions.
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Employee Time Clock

Avoid the time consuming task of manually tracking staff hours by requiring them to clock-in and clock-out at the beginning and end of their workday.

  • Create an unlimited number of job classifications.
  • Define specific pay rates for each employee.
  • Run and export detailed payroll reports to xml file, csv, pdf, MHTML, excel, tiff file and Word formats.
  • Use administrator privileges to override staff clock in/out hours.
  • Restrict clock in/out function to specific terminals.

Unlimited Staff Licenses

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  • Rent and track the availability of fields, rinks, rooms, studios and more.
  • Automatically calculate rental rates based on event duration.
  • Add billable items or services (staffing fees, food, equipment) to invoices.
  • Schedule setup, breakdown, and maintenance times for events.
  • Assign staff tasks, add notes and include setup instructions in rental details.
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Customizable Staff Software Permissions

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  • Take into account bye weeks, team preferences, tournament seeds and blackout dates expediting the scheduling process.
  • Utilize one-click publishing of league and tournament schedules online.
  • Offer clients a variety of league and tournament registration and payment options.
  • Allow coaches and captains to manage their own rosters.
  • Track scores, participation and player stats all from a centralized system.
  • Setup and define an unlimited amount of users, providing access to scorekeepers, officials and front desk staff.

Stress-Free Financial Management (yes, it’s possible)

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Payroll & Commission Tracking

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Invoicing & Payment Tracking

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Point of Sale

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Package Sales & Attendance

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Merchant Processing with Constellation Payments

Stay Informed with Comprehensive, Real-Time Analytics

Fitness Assessment

Encourage your clients to reach their goals by tracking their progress in specifically defined categories.

  • Create an unlimited number of assessment categories.
  • Quickly view assessment history for a specific category.
  • Generate reports displaying client success.
  • Run a report summarizing business-wide totals (i.e. weight loss per month for all members).
  • Export reports to xml file, csv, pdf, MHTML, excel, tiff file and Word formats
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Extensive Reporting

Actively track, record and measure your facility’s growth with custom reports tailored to your business needs.

  • Run various financial and point of sale reports to highlight opportunities for business growth and ensure all of your books are reconciled.
  • Determine the most popular sessions, your busiest time of day, underperforming classes and more by generating booking and availability reports.
  • Analyze your client demographics, market to these groups and track your success through membership and marketing reports.
  • Export reports in xml file, csv, pdf, MHTML, excel, tiff file and Word formats.

Customizable Email Notifications


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  • Rent and track the availability of fields, rinks, rooms, studios and more.
  • Automatically calculate rental rates based on event duration.
  • Add billable items or services (staffing fees, food, equipment) to invoices.
  • Schedule setup, breakdown, and maintenance times for events.
  • Assign staff tasks, add notes and include setup instructions in rental details.

Boost Website Personalization through Seamless API Services

Our API services integrate EZFacility into website pages and applications for clients to:

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Directly Book Sessions & Reservations

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View Real-Time Facility Calendars

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Access POS

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Interact with EZLeagues

Schedule a Free Demo

Let us show you how EZFacility can strengthen your business.









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